Data Management Statement for Syllabus and Programme

The Guernsey Eisteddfod Society complies with the provisions of The Data Protection ( Bailiwick of Guernsey) Law 2017. In line with the data protection principles contained in the regulation, we endeavour to ensure that all personal data held by the organisation is relevant accurate and up to date and is held no longer than is necessary. It will also be processed fairly, lawfully and confidentially

 

PRIVACY NOTICE.   

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1.   PURPOSE OF THIS NOTICE

This notice describes how we collect and use personal data about you, in accordance with The Data Protection (Bailiwick of Guernsey) Law, 2017 and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in Guernsey (‘Data Protection Legislation’).

Please read the following carefully to understand our practices regarding your personal data and how we will treat it. 

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2.   ABOUT US

The Guernsey Eisteddfod Society is a Guernsey registered charity number CH050. It is a society which organises an annual festival of arts and crafts 

For the purpose of the Data Protection Legislation and this notice, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy notice.

 

3.   HOW WE MAY COLLECT YOUR PERSONAL DATA

We obtain personal data about you, for example, when: 

·       you enter the Festival, volunteer for the Society, provide sponsorship, become a Friend of the Society or;

·       you contact us by email, telephone or post (for example when you have a query about the Society or the Festival).

 

4.   THE KIND OF INFORMATION WE HOLD ABOUT YOU 

The information we hold about you may include the following:

 

·       your personal details (such as your name and/or address, telephone number);

·       details of contact we have had with you;

·       our correspondence and communications with you;

·       information about any complaints and enquiries you make to us. 

 

5.   HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU

We may process your personal data for purposes necessary to enable the functions of the Guernsey Eisteddfod Society and the organization of the Festival and to comply with our legal obligations. 

 

We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data.  

 

We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes.

 

 

Data retention

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected. 

 

6.   DATA SHARING

Why might you share my personal data with third parties?

We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so.

 

Which third-party service providers process my personal data?

“Third parties” includes third-party service providers. The following activities are carried out by third-party service providers: IT services, banking and accountancy services.

 

All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.

 

What about other third parties?

 We may need to share your personal data with a regulator or to otherwise comply with the law.

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7.   DATA SECURITY

We have put in place  reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those Committee members, volunteers or third parties who have a need to know.. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

 

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

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8.   RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below. 

 

Your rights in connection with personal data

Under certain circumstances, by law you have the right to:

 

·       Request access to your personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.

·       Request correction of the personal data that we hold about you. 

·       Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it.

·       Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis. You also have the right to object where we are processing your personal information for direct marketing purposes. 

·       Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.

 

If you want to exercise any of the above rights, please contact Alan Brown Chair Guernsey Eisteddfod Society. atbrown@cwgsy.net

 

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

 

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

 

9.   RIGHT TO WITHDRAW CONSENT

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose (for example, in relation to direct marketing that you have indicated you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact Alan Brown. 

 

Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

 

10.   CHANGES TO THIS NOTICE

Any changes we may make to our privacy notice in the future w and will be published on our website. 

 

This privacy notice was last updated on 21st June 2021 

 

11.   CONTACT US

If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please contact Alan Brown on atbrown@cwgsy.net.

 

You also have the right to make a complaint to the Office of the Data Protection Commissioner, the Guernsey supervisory authority for data protection issues, at any time. The ODPC’s  contact details are as follows:

 

Data Protection Office

Guernsey Information Centre

North Esplanade

St Peter Port

Guernsey

GY1 2LQ